New RFID Procurement Guide for Libraries
I am indebted to both the National Acquisitions Group and Book Industry Communication (BIC) for sponsoring me to write a revised version of the widely used (and much copied!) Guide to Library RFID Procurement published in 2011.
A great deal has changed in the 5 years since the old guide was published. RFID has found its way into many more aspects of all of our lives, libraries included. The emergence of mobile technologies that can read library RFID tags by using an RFID technology called Near Field Communication (NFC) has opened up even more possibilities for using the technology and new applications are now appearing almost daily – some of them written by enthusiasts and students rather than the big commercial companies.
Libraries around the world can now use RFID to help them manage many more processes than simply self-service loans and returns – from building access to stock disposal and everything in-between.
So writing a new guide was something of a challenge! I should warn any plagiarist that they really won’t be able to simply this guide – or even the specification of requirements – in support of a procurement process without doing some work of their own. This guide focuses on helping you define what you want to achieve with the technology – rather than enabling suppliers to tick some boxes on a form before you hand over large sums of money for a solution that doesn’t quite deliver what you expected.
But before anyone criticises me here for being negative about those who use or supply RFID solutions I should say that both constituencies have been equally vocal in urging me to “do something” about the procurement process for some time now. It clearly helps neither party if requirements are ill-defined.
So this guide seeks to steer you toward a better definition of your needs and desires for this still developing technology whilst still ensuring that you ask the right questions – about standards, privacy etc. – of potential suppliers. Who knows what you might be able to achieve with RFID over the coming years? You may surprise yourself!
I am however mindful of the fact that many procurements are still driven by a desire to replace staff so I have tried to emphasise the questions that still need to be asked of potential suppliers to do that, so that even if you have no interest in making stock interactive, automating your accessions processes, saving money on kiosks by encouraging users to use tablets and phones, using the technology to improve user experience, facilitate consortia creation and co-operation or any of the many other things you ought to be doing with RFID you will still find it useful.
You can download a copy of the new guide here.